Privacy Policy
This Privacy Policy explains how HireMomentum collects, uses, and safeguards information when you visit our website or use our AI recruitment automation systems.
1 Who We Are and Scope
HireMomentum ("HireMomentum", "we", "us", or "our") operates the website located at https://hiremomentum.tech. We provide done-for-you AI automation systems, including the Search Intent Scraping System (SISS), to help recruitment agencies identify hiring signals and connect with prospective business clients.
This Privacy Policy applies to personal information gathered through our website, communications, discovery calls, and service engagements. We believe privacy should be simple and easy to understand. We never sell your personal information, and we only collect data required to provide our services and communicate effectively.
2 Information We Collect
We collect information in three ways: information you provide directly, information collected automatically, and B2B intent signals processed through our systems.
A. Information You Provide Voluntarily
- Contact details: Your name, work email address, phone number, and LinkedIn profile URL when you submit an inquiry, book a demo call via Calendly, or message us.
- Business information: Agency name, recruitment niche, team size, geographical markets served, and current outreach stack.
- Communications: Notes, feedback, questions, or instructions shared during strategy sessions, emails, or chat channels.
B. Information Collected Automatically
- Device and usage data: IP address, browser type, operating system, pages viewed, time spent per page, and referral links.
- Interaction logs: Performance telemetry used to diagnose technical issues, optimize load speeds, and maintain website stability.
3 B2B Search Intent Scraping (SISS) Data
HireMomentum builds and installs productized B2B lead generation systems for recruitment agencies. Understanding how our systems interact with business data is essential:
- Public business signals only: Our systems monitor public corporate job boards, public career pages, and public company funding updates to detect hiring demand.
- Corporate decision-makers: We enrich public business contact details (corporate email addresses, corporate titles, business phone numbers) strictly for business-to-business (B2B) communications.
- No consumer personal data: We do not collect, process, or sell private consumer data, financial records, medical information, or sensitive demographic information.
- Client separation: Data scraped or enriched for a specific client is stored within their private database (such as their private Airtable or CRM instance) and is not shared with other clients.
Important note: All lead identification operates on legitimate interest B2B principles. We build systems that focus on relevant, timely business outreach based on public hiring activity.
4 How We Use Your Information
We use the information we collect for specific, legitimate business purposes:
- To install, operate, maintain, and support custom SISS automation pipelines.
- To schedule and conduct strategy calls, product demos, and client reviews.
- To send project status updates, workflow reports, and billing statements.
- To improve our website speed, user interface, and system architecture.
- To protect against fraud, unauthorized system access, or malicious activity.
- To comply with legal obligations and enforce our agreements.
5 Legal Basis for Processing (GDPR and International Standards)
Under international data protection frameworks, including the EU General Data Protection Regulation (GDPR) and UK Data Protection Act, we process personal information under the following legal bases:
- Performance of a Contract: When we process data to set up, deliver, and support systems agreed upon in your client agreement.
- Legitimate Interests: To operate our business, answer inquiries, market relevant B2B services to recruitment agency owners, and ensure security.
- Consent: Where you have granted explicit consent, such as opting in to receive informational updates or newsletters. You can withdraw consent at any time.
- Legal Obligation: When processing is required to comply with statutory accounting, tax, or legal requirements.
6 Third-Party Services and Data Sharing
We do not sell, rent, or trade your personal information to third parties. We only share information with vetted service providers that help us run our website and business operations:
- Hosting and Infrastructure: Netlify (website hosting and global content delivery network).
- Meeting Scheduling: Calendly (booking discovery and demo calls).
- Video Hosting: Wistia (video demonstrations and case study walkthroughs).
- Workflow Infrastructure: Secure cloud instances (n8n, Airtable) used strictly to execute verified client automation workflows.
- Legal Requirements: If required by court order, law enforcement, or regulatory authority, we may disclose information in good faith compliance.
7 Cookies and Analytics
Our website uses basic functional cookies and session storage to provide a fast, secure user experience. We use cookies to:
- Ensure page loading animations and responsive navigation function correctly.
- Remember user preferences during a session.
- Monitor anonymous aggregate visitor metrics to improve site performance.
You can configure your browser to block or delete cookies at any time. If you disable cookies, all informational pages will remain fully accessible.
8 Data Security and Storage
We take data security seriously. We implement robust technical, organizational, and physical safeguards to prevent unauthorized access, loss, misuse, or alteration:
- Full HTTPS encryption across our domain using standard TLS certificates.
- Strict API key isolation and environment variable encryption for all automation workflows.
- Multi-factor authentication (MFA) enabled on all infrastructure accounts.
- Least-privilege access controls limiting internal system access to authorized personnel.
9 Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy:
- Inquiry data: Retained for the duration of communication and up to 12 months after inactivity, unless you request deletion earlier.
- Client account data: Retained throughout the active service engagement and for a reasonable period thereafter to fulfill accounting, tax, or legal retention rules.
- Server logs: Standard server access logs are automatically rotated and deleted after 30 to 90 days.
10 Your Privacy Rights
Depending on your location (including the EU, UK, US, Canada, and Australia), you have specific rights regarding your personal information:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can ask us to correct incomplete or inaccurate data.
- Right to Erasure ("Right to be Forgotten"): You can request that we delete your personal data from our active systems.
- Right to Object: You can object to our processing of your personal data for direct marketing or legitimate interest grounds.
- Right to Restriction: You can request that we pause processing your personal information while a dispute is reviewed.
- Right to Data Portability: You can request a copy of your personal data in a structured, machine-readable format.
To exercise any of these rights, please email us at hello@hiremomentum.com. We will respond promptly within 30 days without charging a fee.
11 International Transfers
HireMomentum serves clients across the US, UK, Canada, Australia, and worldwide. Our website and service providers operate global cloud infrastructure. When personal information is transferred internationally, we ensure appropriate safeguards are in place, including standard contractual clauses and encryption standards.
12 Children's Privacy
Our website and automation services are strictly intended for business professionals aged 18 and older. We do not knowingly solicit or collect personal information from individuals under the age of 18. If you believe a minor has provided information to us, please notify us immediately so we can remove the data.
13 Policy Updates
We may update this Privacy Policy from time to time to reflect operational changes, new features, or updated regulatory standards. Any modifications will be posted directly to this page with an updated "Last Updated" date at the top. We encourage you to review this page periodically.
14 Contact Us
If you have questions, feedback, or requests regarding this Privacy Policy or how your data is handled, please reach out directly: